Foodstuffs EDI compliance. Managed, not left to your IT team.
Foodstuffs North Island and Foodstuffs South Island. We run both integrations end to end. Your team runs the business.
PAK’nSAVE, New World, and Four Square mandate EDI for supplier transactions. What suppliers often discover late is that Foodstuffs is two separate co-operatives, North Island and South Island, each with its own trading relationship and onboarding. Non-compliance means chargebacks, delays, and delisting risk. Flow manages the setup, monitoring, and ongoing compliance across both co-ops so your team doesn’t have to learn EDI.
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Foodstuffs EDI isn’t optional. And it isn’t one relationship.
Foodstuffs requires suppliers to exchange purchase orders, invoices, advance ship notices, and goods receipts electronically across all banners: PAK’nSAVE, New World, and Four Square. If you supply them, EDI compliance is a trading requirement. If you supply both islands, it’s two.
Two co-operatives, not one chain
Foodstuffs North Island and Foodstuffs South Island are separate, member-owned co-operatives that share the same retail banners. A supplier trading nationally deals with two organisations, two onboarding processes, and potentially two sets of trading-partner identifiers.
The banner on the storefront is the same. The relationship behind it is not.
Owner-operated stores
Individual PAK’nSAVE, New World, and Four Square stores are owner-operated members of their co-op, so store-level detail matters. Delivery destinations and store identifiers have to land in your ERP customer master correctly.
When they don’t, stock goes to the wrong place and the credit follows it.
We manage your Foodstuffs EDI. Both co-ops. End to end.
Flow connects your ERP to Foodstuffs North Island, Foodstuffs South Island, or both, and manages the integration on an ongoing basis. Not a one-off build. Not a platform you have to learn. A managed integration partnership where we handle the technical complexity so you don’t have to.
North Island and South Island, one integration estate
We run integrations to both co-operatives on one platform, under one operations team. If you already supply one island and you’re expanding to the other, the second connection builds on the first rather than starting from scratch. Two onboardings, not two projects.
Mapping to your requirements
We connect your ERP and map every document type across all three banners.
Store-level detail that reconciles
Store IDs land on the right ERP accounts, so orders route to the store that placed them.
We watch it, and act
Exceptions resolved as they happen, not when a ticket is raised. 24/7 on critical flows.
Changes absorbed, not escalated
Format and rule changes at either co-op are handled by us, not escalated to you.
eInvoicing on the same platform
Mandatory for large suppliers from January 2027. We run Peppol alongside your EDI.
People in your timezone
Your business hours are our business hours. Something breaks at 2am, we’re on it.
Where the timing actually bites.
Four messages, in order, on every order. Most compliance problems turn out to be a break somewhere in this loop rather than a bad map.
The ordering store sends the purchase order
It arrives through the Foodstuffs eXchange and lands in your ERP with the ordering store identified. Because stores are owner-operated, getting that identifier onto the right customer account is what makes everything downstream reconcile.
What we watch
Orders that arrive but fail to post, and orders for stores that aren’t yet in your customer master. Both are silent failures if nobody is looking.
A goods receipt comes back from Foodstuffs once your delivery is receipted, closing the loop against the ASN. Flow runs all five messages, and watches the gaps between them.
Every Foodstuffs EDI document type. Covered.
Flow handles the EDI document types required for compliance with Foodstuffs North Island and Foodstuffs South Island, across PAK’nSAVE, New World, and Four Square.
Purchase orders
ORDERS · 850PO acknowledgements
MSGAdvance ship notices
DESADV · 856Invoices
INVOIC · 810Goods receipts
Retailer-specific formats
Built for NZ suppliers who’d rather run their business than manage EDI.
Flow’s Foodstuffs EDI service is designed for New Zealand FMCG suppliers, wholesale distributors, and manufacturers who supply PAK’nSAVE, New World, or Four Square, through either co-operative or both, and need reliable, compliant EDI without building an in-house integration capability.
You supply one island, or both
One co-op or both, onboarding now or expanding later. Same platform either way.
You supply Foodstuffs, or are about to
New onboarding, or an existing supplier needing better compliance on any banner.
Your IT team is one to three people
Already carrying ERP, security and infrastructure. EDI won’t fit on top.
You run an ERP you intend to keep
Dynamics 365, SAP, NetSuite, Pronto, MYOB EXO and Exonet. We connect to what you have.
You want it run, not just built
A managed integration partnership, not a build-and-walk-away project.
When we’re not the right answer
If you have a team you’re happy with and want a licence to run yourself, Flow isn’t the fit.
We know Foodstuffs EDI. We started in New Zealand.
Flow started in Auckland in 2005 building integration software for ANZ businesses. Not a global platform covering every market — an operator that knows how both co-operatives trade, and keeps your EDI compliant long after go-live.
Both islands, plus Australia
Foodstuffs NI and SI, Woolworths and Coles on one platform and one operations team.
We run it, not just build it
Built, operated and maintained by us. You don’t need EDI expertise on your team.
Data stays in-region
AWS ANZ hosting, and support from people in your timezone.
Fewer customers, deeper responsibility
Accountable for outcomes, not uptime. Post go-live is where most integration relationships fall apart.
Get Foodstuffs EDI sorted. Talk to us.
Tell us which co-op you supply and what you need connected. We’ll come back to you within 2 business days with an initial assessment. Specifically:
- What your integration involves, based on your ERP and the documents you’re mandated for.
- Which co-op onboarding we’d sequence first, and why.
- What we’d need from your team, and what we wouldn’t.
Or email us directly: [email protected]
Supplying the NZ grocery networks more broadly? See NZ food and beverage EDI.
Get in touch
We reply within 2 business days. No newsletter, no sequence.