We run Foodstuffs EDI for NZ suppliers. North Island, South Island, or both.
Flow runs the integrations. You don’t have to.
PAK’nSAVE, New World and Four Square trade with their suppliers electronically. What suppliers often discover late is that Foodstuffs is two separate co-operatives, North Island and South Island, each with its own trading relationship and its own onboarding. Flow connects your ERP to one or both, and runs the integration after go-live: we monitor the flows, handle the exceptions, and coordinate the fix when something changes.
MSG
ASN
INVOIC
GOODS RECEIPT
Foodstuffs EDI isn’t one relationship. And the gaps have real costs.
Foodstuffs asks suppliers to exchange purchase orders, invoices, shipping notices and goods receipts electronically across all three banners. Getting connected is only the start. The ongoing work is keeping those flows running as systems and requirements change.
Two co-operatives, not one chain
Foodstuffs North Island and Foodstuffs South Island are separate, member-owned co-operatives that share the same retail banners. A supplier trading nationally deals with two organisations, two onboarding processes, and potentially two sets of trading-partner identifiers.
Owner-operated stores
Individual PAK’nSAVE, New World and Four Square stores are owner-operated members of their co-op, so store-level detail matters. Store identifiers have to land on the right customer accounts in your ERP.
| Where it breaks | What happens | What it hits |
|---|---|---|
| Invoice mismatch | Ordered, shipped and invoiced quantities disagree. Invoices get short-paid or claimed against, and someone on your side reconciles what should have matched automatically. | Margin |
| PO–MSG–ASN timing | Acknowledgements or shipping notices go out late, or not at all. Orders back up while somebody re-keys them by hand. | Order flow |
| Repeated misses | Order response, ASN accuracy and delivery performance are tracked on your supplier scorecard. A pattern of misses puts the trading relationship under pressure. | Trading status |
| Ongoing changes | Format changes, new document types, new store identifiers. Without a clear owner, they land on whoever is nearest. | Your team |
We run your Foodstuffs EDI. Both co-ops. End to end.
Flow connects your ERP to Foodstuffs North Island, Foodstuffs South Island, or both, and runs the integration on an ongoing basis. Not a one-off build, and not a platform your team has to learn. A managed integration partnership: we carry the technical complexity, and the flows keep running.
One estate across both co-ops
We run integrations to both co-operatives on one platform, under one operations team. If you supply one island today and expand to the other, the second connection builds on the first rather than starting from scratch.
Setup and mapping
We configure the connection between your ERP and Foodstuffs and map every document type across all three banners, including the store-level detail that makes orders land on the right accounts.
We watch the flows
Automated monitoring tracks messages between your systems and both co-ops. Exceptions surface to Flow first, and we trace what happened and get it moving again.
We coordinate changes
Formats and requirements change at either co-op, and ERPs get upgraded. Flow diagnoses where the impact sits, brings the evidence, and coordinates the change so the flows keep running through it.
Peppol on the same platform
NZ government agencies already receive e-invoices, and large suppliers must send them to agencies from January 2027. Flow runs Peppol e-invoicing alongside your EDI.
Support in your timezone
Support comes from people in your hours who know how the networks trade. When something needs attention, you deal with someone who already knows your setup.
Five messages on every order. Flow runs them all.
Most compliance problems turn out to be a break somewhere in this cycle rather than a bad map. Flow runs all five flows, and watches the gaps between them.
Purchase order in
Acknowledgement back
Shipping notice out
Invoice out
Goods receipt closes the loop
| Document Type | What It Does |
|---|---|
| Purchase Orders (ORDERS/850) | Inbound orders from either co-op arrive through the Foodstuffs eXchange and post automatically into your ERP, with the ordering store identified correctly. |
| PO Acknowledgements (MSG) | Confirm receipt through the Foodstuffs eXchange MSG cycle. Automated from your system as part of the PO–MSG–ASN flow. |
| Advance Ship Notices (DESADV/856) | Notify Foodstuffs of shipment details before goods arrive. Automated from your dispatch process and tied to the receiving store. |
| Invoices (INVOIC/810) | Send compliant invoices electronically, so they match the order and get paid without a reconciliation exercise. |
| Goods Receipts | Receive confirmation that Foodstuffs has receipted your delivery, closing the loop against the shipping notice. |
| Retailer-specific formats | Document requirements specific to each co-op’s systems and processes, handled within the integration Flow runs for you. |
Built for NZ suppliers who’d rather run their business than manage EDI.
Flow’s Foodstuffs EDI service is designed for New Zealand FMCG suppliers, wholesale distributors and manufacturers who supply PAK’nSAVE, New World or Four Square, through either co-operative or both.
You supply one island, or both
One co-op or both, onboarding now or expanding later. Same platform and same operations team either way.
You supply Foodstuffs, or are about to
New supplier onboarding, or an existing supplier who wants the flows watched and owned rather than chased when something breaks.
You run an ERP you intend to keep
Microsoft Dynamics 365, SAP, NetSuite, MYOB EXO, Pronto and others. We connect to what you have. No rip and replace.
You’d rather run it yourself? That works too.
Some customers run their integrations themselves on our software, and some have Flow run them. Often it’s a mix. If you want the platform without the service, talk to us about that instead.
We know Foodstuffs EDI. We started here.
Flow started in Auckland in 2005 building integration software for ANZ businesses. Not a global platform covering every market: an operator that knows how both co-operatives trade, and keeps the flows running long after go-live.
Both islands, plus Australia
Foodstuffs North Island and South Island, Woolworths and Coles, on one platform and one operations team. If you supply on both sides of the Tasman, we cover both.
NZ founded. ANZ operated.
Support comes from people in your timezone who know the local networks, and Flow-hosted integrations run on AWS infrastructure in the region.
Long-term relationships
Our average client relationship is 11 years. For us, running integrations means staying responsible for them long after the original implementation.
Get Foodstuffs EDI sorted. Talk to us.
Four things tell us most of what we need. Put them in the message and the first conversation starts further along.