Foodstuffs EDI compliance. Managed, not left to your IT team.
Foodstuffs North Island and Foodstuffs South Island. We run both integrations end to end. Your team runs the business.
PAK’nSAVE, New World, and Four Square mandate EDI for supplier transactions. What suppliers often discover late is that Foodstuffs is two separate co-operatives, North Island and South Island, each with its own trading relationship and onboarding. Non-compliance means chargebacks, delays, and delisting risk. Flow manages the setup, monitoring, and ongoing compliance across both co-ops so your team doesn’t have to learn EDI.
Foodstuffs EDI isn’t optional. And it isn’t one relationship.
Foodstuffs requires suppliers to exchange purchase orders, invoices, advance ship notices, and goods receipts electronically across all banners: PAK’nSAVE, New World, and Four Square. If you supply them, EDI compliance is a trading requirement. If you supply both islands, it’s two.
Two co-operatives, not one chain
Foodstuffs North Island and Foodstuffs South Island are separate, member-owned co-operatives that share the same retail banners. A supplier trading nationally deals with two organisations, two onboarding processes, and potentially two sets of trading-partner identifiers. The banner on the storefront is the same. The relationship behind it is not.
Owner-operated stores
Individual PAK’nSAVE, New World, and Four Square stores are owner-operated members of their co-op, so store-level detail matters. Delivery destinations and store identifiers have to land in your ERP customer master correctly, or stock goes to the wrong place and the credit follows.
Invoice chargebacks
1 to 5% of invoice value. On grocery volumes, that adds up fast.
Order processing delays
Manual re-keying when EDI fails. The PO–MSG–ASN cycle has strict timing expectations. Miss them and your order flow stalls.
Supplier scorecard risk
Order response, ASN accuracy, and delivery performance are tracked against your supplier scorecard. Repeated misses put your supplier status at risk.
IT team overload
Your 1 to 3 person IT team is already stretched across ERP, security, and infrastructure. EDI maintenance shouldn’t be their problem too.
We manage your Foodstuffs EDI. Both co-ops. End to end.
Flow connects your ERP to Foodstuffs North Island, Foodstuffs South Island, or both, and manages the integration on an ongoing basis. Not a one-off build. Not a platform you have to learn. A managed integration partnership where we handle the technical complexity so you don’t have to.
North Island and South Island
We run integrations to both co-operatives on one platform, under one operations team. If you already supply one island and you’re expanding to the other, the second connection builds on the first rather than starting from scratch. One integration estate, not two projects.
Setup and mapping
We configure the EDI connection between your systems and Foodstuffs. Purchase orders, invoices, ASNs, goods receipts: all mapped to your specific requirements across all Foodstuffs banners.
Store-level accuracy
Trading-partner identifiers and owner-operated store destinations flow through to the right accounts in your ERP customer master, so every order routes to the store that placed it and every ASN ties back correctly.
Proactive monitoring
We watch your EDI flows and act before problems reach you. Not waiting for a ticket. Acting on exceptions as they happen.
Ongoing compliance
When either co-op changes requirements (format updates, new document types, rule changes), we handle it. You don’t need to know it happened. The same applies to Peppol eInvoicing: NZ government agencies already receive e-invoices and large suppliers must send from January 2027. We run Peppol as a managed service on the same platform as your EDI.
Support when it matters
Something goes wrong at 2am? We’re on it. Your business hours are our business hours, with extended coverage for critical flows.
Every Foodstuffs EDI document type. Covered.
Flow handles the EDI document types required for compliance with Foodstuffs North Island and Foodstuffs South Island, across PAK’nSAVE, New World, and Four Square.
| Document Type | What It Does |
|---|---|
| Purchase Orders (ORDERS/850) | Receive and process inbound orders from either co-op automatically into your ERP, with the ordering store identified correctly. |
| PO Acknowledgements (MSG) | Confirm receipt through the Foodstuffs eXchange MSG cycle. Automated from your system as part of the PO–MSG–ASN flow. |
| Advance Ship Notices (DESADV/856) | Notify Foodstuffs of shipment details before goods arrive. Automated from your dispatch process and tied to the correct receiving store. |
| Invoices (INVOIC/810) | Send compliant invoices electronically. Eliminate manual processing and chargeback risk. |
| Goods Receipts | Receive confirmation that Foodstuffs has receipted your delivery. |
| Retailer-specific formats | Custom document requirements specific to each co-op’s systems and processes. |
Built for NZ suppliers who’d rather run their business than manage EDI.
Flow’s Foodstuffs EDI service is designed for New Zealand FMCG suppliers, wholesale distributors, and manufacturers who supply PAK’nSAVE, New World, or Four Square, through either co-operative or both, and need reliable, compliant EDI without building an in-house integration capability.
You supply one island, or both
Established with one co-op and expanding to the other, or onboarding with both at once. We handle Foodstuffs North Island and Foodstuffs South Island on the same platform.
You supply Foodstuffs (or are about to)
New supplier onboarding or existing supplier needing better EDI compliance across any Foodstuffs banner.
Your IT team is small (1 to 3 people)
Already running ERP, security, and infrastructure. Can’t absorb EDI operations on top of everything else.
You use an ERP (D365, SAP, NetSuite, MYOB, Pronto)
We connect to your existing system. No rip and replace. That includes MYOB EXO and Exonet, where we’ve been running integrations since 2006.
You want someone to run it, not just set it up
A managed integration partnership, not a build-and-walk-away project.
We know Foodstuffs EDI compliance. We started in New Zealand.
Flow started in New Zealand in 2005 building integration software for ANZ businesses. We’re not a global platform trying to cover every market. We’re an NZ-founded operator that knows how both Foodstuffs co-operatives trade, and keeps your EDI compliant long after go-live.
NZ and AU retailer expertise
We manage EDI compliance for Foodstuffs North Island and South Island, Woolworths, and Coles. Same platform, same operations team across both markets. If you supply on both sides of the Tasman, we cover both.
We run it. You don’t have to.
We build it, operate it, and keep it running. You don’t need EDI expertise on your team.
NZ founded. ANZ operated.
Started in Auckland. AWS ANZ hosting keeps your data in-region. Support from people in your timezone.
Fewer customers. Deeper responsibility.
We stay accountable for outcomes, not just uptime. Post go-live is where most integration relationships fall apart. It’s where ours start to prove themselves.
Get Foodstuffs EDI sorted. Talk to us.
Tell us which co-op you supply and what you need connected. We’ll come back to you within 2 business days with an initial assessment.